OpenOffice Calc Shortcuts [and differences with Microsoft Excel]

A great deal of people using spreadsheets love using keyboard shortcuts.

Here are some selected Excel and Calc default keyboard shortcuts – and the difference in accessing the related functions. Below are some additional shortcut keys that are useful in Calc.

Function Excel Shortcut Calc Shortcut
Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field F4 Shift+F4
Edit cell comment (known as “notes” in Calc) Shift+F2 Control+F1
Fill right or Fill down Control+R or Control+D No equivalent
Go to specific cell F5 F5 (shows Navigator)
Insert Function No standard equivalent Control+F2
Enter into all currently selected cells Control+Enter Alt+EnterAlt+Shift+Enter (also applies the cell format)

In both cases cells must be contiguous.

List of navigation and selection shortcut keys

Shortcut Command
Ctrl+Home Moves the cursor to the first cell in the sheet (A1).
Ctrl+End Moves the cursor to the last cell on the sheet that contains data.
Home Moves the cursor to the first cell of the current row.
End Moves the cursor to the last cell of the current row in a column containing data.
Ctrl+Left Arrow Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty
Ctrl+Right Arrow Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty
Ctrl+Up Arrow Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty
Ctrl+Down Arrow Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty
Ctrl+Shft+Arrow Selects all cells containing data from the current cell to the end of the continuous range of data cells
Ctrl+ Page Up Moves one sheet to the left. In the page preview it moves to the previous print page.
Ctrl+Page Down Moves one sheet to the right. In the page preview it moves to the next print page.
Page Up Moves the viewable rows up one screen.
Page Down Moves the viewable rows down one screen.
Alt+Page Up Moves the viewable columns one screen to the left.
Alt+Page Down Moves the viewable columns one screen to the right.
Shft+Ctrl+Page Up Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected
Shft+Ctrl+Page Down Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected
Ctrl+* Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty row and columns. The * key is the multiplication sign on the numeric key pad.
Ctrl+/ Selects the matrix formula range that contains the cursor. The / key is the division sign on the numeric key pad.

Speak Your Mind

*