Guide 2 Office

A friend of mine recently asked how can he integrate a Google Map into his document. The easiest way to do this is using a screen shot, however it is important to note that if you are going to use a map from Google, you need to attribute it. According to my reading of this page on Google Permissions, and this page on Attribution the easiest way to do this is to:

1. Take a screenshot that includes the Google copyright © information at the bottom of the map, or
2. If you are going to crop out the bottom of the map, you need to include the text that would have been included at the bottom, exactly as Google had it. Eg. “Map data ©2013 Google” (see screenshot below)

   

Taking the screenshot itself will vary depending on the operating system you are using. Some common examples are described below.

Windows 8

Windows 8 adds a much easier way to take screenshots. Instead of having to use the Print Screen button and then paste into Paint (or a similar application), you can now automatically save a screenshot to the Pictures folder as a png with just the touch of a couple of buttons. Here’s how.

1. Set up the screen exactly as you want it to appear in the screenshot.
2. Hold down the Windows Key and Print Screen.
3. You’ll find a new screenshot in the Pictures folder in your Library.

Windows XP & Windows 7

1. To take a screen shot and save it as a picture Click the window you want to capture. Press Alt+Print Screen by holding down the Alt key and then pressing the Print Screen key.The Print Screen key is near the upper-right corner of your keyboard. (Depending on the type of keyboard you have, the exact key names on your keyboard may vary slightly.)

   Note: You can take a screen shot of your entire desktop rather than just a single window by pressing the Print Screen key without holding down the Alt key.

2. Click Start, click Accessories, and then click Paint.
3. In the Paint window, click Edit, and then click Paste.
4. When the image appears in the Paint window, click File, and then click Save As.
5. In the Save As dialog box, in the File name box, type a name for the screen shot, and then click Save. You can now print or email the saved screen shot just like you would any other picture.

Macs – OS X

There are a number of keyboard shortcuts to taking screenshots on Macs, depending on whether you wish to take the whole screen, a window, or a particular area. These are:

• Command-Shift-3: Take a screenshot of the screen, and save it as a file on the desktop
• Command-Shift-4, then select an area: Take a screenshot of an area and save it as a file on the desktop
• Command-Shift-4, then space, then click a window: Take a screenshot of a window and save it as a file on the desktop
• Command-Control-Shift-3: Take a screenshot of the screen, and save it to the clipboard
• Command-Control-Shift-4, then select an area: Take a screenshot of an area and save it to the clipboard
• Command-Control-Shift-4, then space, then click a window: Take a screenshot of a window and save it to the clipboard
  

Once you have a screenshot, you can then insert it as an image in your document.